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Key | Summary | Location or User type Bank, Treasury or Both | Notes | ||||||||||||||||||||
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| Change Request | Bank, Deposit History Tab | Admin PortalCreate a tab under Admin Portal Bank: Deposit History. The tab will include a table of deposit history with the ability to view all history or filter to view a specific date range or status. Table will default to show ALL history. Filters:
Search and Export:
Table Columns:
Total the interest column
| Treasury / Admin Portal | This table will allow Treasury to view interest paid within a certain time frame. This table will also allow Treasury to view a specific deposits history without navigating to a date in the main deposits table. Question (5/27): Does Treasury want to see declined or VOID deposits on this table? If so, what would the values be? Answer (6/8): Declines and voids are not to be including in the Deposit History. Deposit History will maintain deposits that collect interest. Declined or Voided deposits will not be part of the ACH report. Declined or void deposits will be housed in the bank event log with dates, interest, and amount values. (TREASCD-125). User Story: ABC Bank requested for two new separate deposits on 01/01/2021. Both the deposits were for the same amount and since they were opened on the same day, they also have the same rate. ABC Bank continued to renew both deposits until 09/03/2021 when they decided to retire one of their deposits and renew the other deposit. As a Treasury user, I am looking at ABC Bank and I want to see what the history was for ABC Bank’s deposits from 01/01/2021 - 10/02/2021. I also want to understand how much interest had been paid from 01/01/2021 - 10/02/2021. By filtering the Bank Deposit History table by 01/01/2021 - 10/02/2021 I am able to see the deposits that were active during those dates and their life by referencing their Deposit ID. I see that we collect $61.00 from 01/01/2021 - 10/02/2021 in interest. I can filter the Deposit ID column to see which renewals are associated with which original deposit when we first funded the monies. Requested: 05/12/2022 | ||||||||||||||||||||
| Change Request | Internal Documents, Document LibraryInternal Documents, Document Library Add a checkbox to the Document Library (on the admin side) upload to mark a specific document as ‘private’. All documents that are not marked as ‘private’ will be displayed to Banks in document library. Treasury can edit a document upload to check or uncheck ‘private’ later. | Both Portals | Treasury has a document library for Banks currently. Initially this library was not to be shared with Banks. The library now needs to be shared with banks with the ability to mark documents as ‘private’ if they don’t want the banks to see them. Requested: 05/12/2022 | ||||||||||||||||||||
| Change Request | Event wording, Renewal DeclinedUpdate event history note ‘Deposit set to Retire' to 'Renewal Declined’. This event should display in the Master, Bank and deposits event log. | Treasury / Admin Portal | This change will clarify an event log entry. Requested: 05/23/2022 | ||||||||||||||||||||
| Change Request | Available Deposit Types Section, Dashboard | Treasury PortalDisplay the Available Deposit Types section on the Treasury Dashboard. Only display the deposit/term that is selected on Available Deposit Types & Terms (Treasury Admin). Add section above ‘Deposit Information’ section. Add ‘Last Rate Update' below the table inside this section. This section will not have an effective rate picker. A different effective date will confuse the ‘Last Rate Update’ field. If Treasury needs to look at different rates, they will leverage the Rates tab OR the Available Deposit Types and Terms tab.  | Treasury / Admin Portal | Relates to 260 and 259. 05/27 Add a dashboard section to display rates Banks can select for Treasury to view without navigating to Admin, Available Deposit Types and Terms. Treasury wants to move Last Rate Update under this section (outside of the table) because it makes more sense to live here then alone towards the top of the dashboard. Requested: 05/27/2022 | ||||||||||||||||||||
| Change Request | Wording Change, Pools History | Treasury PortalTreasury wants to change the first (static) entry title from ‘Initial Pool Balance’ to ‘Available Pool Balance’ | Treasury / Admin Portal | Reported: 06/22/2022 Daria mentioned ‘Initial’ may be confusing and ‘Available’ would more clearly represent the entry. | ||||||||||||||||||||
| Change Request | Pools History, Active Deposits BalanceWithin the Pools History section add an ‘Active Deposits Balance’. The balance will include a calendar picker and a dollar value display. The date chosen on the calendar picker will populate the dollar value with the number of active deposits on the date chosen. This value will be the same value as the Daily Deposits table Amount column totaled. Active deposits – Includes deposits with the status of Active, Action Required, and Retire (as opposed to Retired which indicate an inactive deposit or deposit that was previously active). When exporting the table, include the date range (if chosen) and Active Deposit Balance (if end date is chosen). | Treasury / Admin Portal | Requested: 06/30/2022 Treasury needs the ability to view the active deposits on a given date to reconcile with STARS (external application). | ||||||||||||||||||||
| Enhancement | Bank Dashboard, ‘Upcoming Maturities’ | Bank PortalBank Dashboard ‘Upcoming Maturities’ button. Value is the count of deposits with an upcoming maturity (7 days). If the user clicks the button, they are navigated to the deposits tab. | Bank Portal | Enhancement: 07/28/2022 | ||||||||||||||||||||
| Change Request | Allow Bank to look at past rates on Available Deposit Types, Bank DashboardAllow Bank to look at past rates on Available Deposit Types, Bank Dashboard. Bank can view the past 4 weeks | Bank Portal | Requested: 06/14/2022 This will allow Banks to understand how the rates are trending. Especially when there are not rates entered for the current week. | ||||||||||||||||||||
| Enhancement | Sort Document Library by DateSort Document Library by Date for bank portals | Bank Portal | Enhancement: 10/20/2022 This was noticed by Tanner during testing. | ||||||||||||||||||||
| Change Request | Funding Deposits tableSummary: Create a table under the Deposits tab called Funding Deposits. Table columns: Bank name, deposit date, term, status, type, amount, account number last 4, and ‘Completion’ column. ‘Completion’: In the column, there should either be a ‘Complete’ button, or the word ‘Completed’. | Treasury / Admin Portal | Requested: 10/20/2022 Related to: Matured Deposits | Admin Approval Queue | Admin Portal – 276 10/24/2022 Tanner to ask development team if we can a column called ‘Account Number’ and display the bank account last 4. Development team can display the account number, ticket updated. | ||||||||||||||||||||
| Change Request | Add Events, Bank Event LogThe following events currently display on a deposits event log. Please add these events to the Banks event log (Notes). Bank event log can only be viewed by a Treasury administrator.
Relates to
| Treasury / Admin Portal | Requested: 10/20/2022 10/24/2022 Tanner to request for full list of events in the Master, Bank and Deposit logs. List of all events is below. | ||||||||||||||||||||
| Remediation | Incorrect Values, Deposits > Summary, Deposits Held and Deposit Pool Percentage | Admin/Treasury PortalSummary table is displaying banks that do not have an active deposit. This table should only show banks with active deposits. This issue occurs in production. In the Deposit Summary table the Deposits available and Deposit pool percent are not populating correctly for all deposits. Some are showing, but they all should be populating. How are we calculating these values? | Treasury / Admin Portal | 10/25/2022 We will hold off on making these changes until the end of 5.3.2 to make sure Treasury has finalized. Revisit this section in daily IDMS meeting. 11/07/2022 Treasury will work on calculations separately and provide to the project team. | ||||||||||||||||||||
| Remediation | Admin Approved deposit, not removedIn test we have an ‘Admin Approved’ deposit that has not been removed after the deposit date. 22nd State Bank 16910-00013 | Treasury / Admin Portal | 10/25/2022 This issue occurred due to the bug found on
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| Change Request | Bank Profile > Deposit, Deposit Pool Percentage and Maximum ConcentrationNeither of these fields below are populating correctly.
Add another value to Bank | Treasury / Admin Portal | 10/25/2022 We will hold off on making these changes until the end of 5.3.2 to make sure Treasury has finalized. Revisit this section in daily IDMS meeting. 11/07/2022 Treasury will work on calculations separately and provide to the project team. | ||||||||||||||||||||
| Change Request | New Deposits, Weekly EmailGenerate an email to be sent on Monday at 10:00 AM every week. The email will include a list of all deposits opened within the last week. Subject: IDMS Deposits | Weekly Update Body: Last week the following deposits were opened. Bank Name, Amount, Deposit Date This email should be sent to: young.boozer@treasury.alabama.gov | Treasury/Admin Portal | Requested: 10/31/2022 Treasurer, Young Boozer needs a way to receive a list of new deposits. Young has not made a specific request for this table but the Treasury staff is attempting to anticipate his needs. | ||||||||||||||||||||
| Change Request | New Deposits Table, Treasury Portal, DashboardSummary: Create a table under the Dashboard tab called New Deposits. Include deposits opened within the last 30 days. LOGIC: Deposit date IS today or in the past (within 30 days) AND deposit is ‘Completed’ on the Funding Deposits table. Table columns: Bank name (hyperlink the bank), deposit date, term, type, rate, and amount If there are no new deposits within the last 30 days, display wording “No new deposits within the last 30 days.” | Treasury/Admin Portal | Requested: 10/31/2022 Treasurer, Young Boozer needs a way to view new deposits. Young has not made a specific request for this table but the Treasury staff is attempting to anticipate his needs. This information is going to be placed on the dashboard and will have similar columns to 369. Daria mentioned the design updates shown in 2021/2022. NIC Alabama plans to continue to hold on redesign until the IDMS is complete. | ||||||||||||||||||||
| Change Request | Pools Table, ExportSummary: In the current Pools export, include the parenthesis that are displayed in the pools table in the export files, Copy Excel CSV PDF Print. | Treasury/Admin Portal | Requested: 10/31/2022 Treasury emailed Tanner that the export file does not indicate if an amount is a debit or a credit. Treasury agrees that the export should include parenthesis as shown on the pools table. | ||||||||||||||||||||
| Change Request | Remove Start Date Default, Pools HistorySummary: Remove the start date default on the Pools History table. | Treasury/Admin Portal | Requested: 11/01/2022 Treasury would like the preset start date removed. In the future, they anticipate changing years and dates to be cumbersome and do not see the value in presetting the start date, unless it is required by NIC Alabama to complete the table logic. | ||||||||||||||||||||
| Change Request | Update In-State Deposits reminder emailCurrently, IDMS sends the Update In-State Deposits email reminder to multi state banks with active users. The reminder does not consider if the bank has deposits currently. Change the Update In-State Deposits email reminder to send to multi state banks, with active deposits (Holding Treasury Deposits ‘NO’ on the Outstanding In State Deposits table) and active users. | Treasury/Admin Portal | Requested: 11/02/2022 Treasury emailed Tanner stating a bank should not have received a reminder to update their in-state deposits amount when they do not have an active deposit in IDMS. | ||||||||||||||||||||
| Remediation | File Quarter, Missing in production | Treasury/Admin PortalFile Quarter is missing in production. This value is populating as expected in test. | Treasury | Reported: 11/07/2022 Values works in test. | ||||||||||||||||||||
Change Request | New Sections and Editable Values, Admin > PoolsAdd two new values. sections
These two values will be editable under the ‘Update Pools’ button. Calculations: Pool Concentration New Fields: Pool Concentration (section name)
Bank Concentration (section name)
Display Display three new values under the Bank tab > Deposits sub tab.
Display value under the Bank tab > Deposits sub tab
| Treasury | Requested: 11/09/2022 Treasury emailed a Word doc with these changes.
Need to review Summary Table calculations Removed:
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Change Request | CRA Field, Bank Profile | Bank PortalCRA; dropdown (outstanding, satisfactory, needs to improve, or non-compliant) Allow Banks to edit the CRA field under Bank Profile section 2. Create a modal that displays upon log in IF the CRA field is empty. Modal will require response to proceed forward and utilize the system. Allow Treasury to edit this value under the bank edit function. Add value to section two. | Bank Portal | 11/14/2022 Daria mentioned this field should also be added. It needs to be entered by the bank and can be edited at any time. Treasury will post an announcement related to the field on an annual basis as a reminder to update and we will create a modal that requires the value upon log in. | |||||||||||||||||||||
Change Request | Pools Values  | Requested: 11/09/2022 Treasury emailed a Word doc with these changes.
Need to review Summary Table calculations Removed:
| Change Request | Pools Values | Requested: 11/09/2022 Provided by Treasury: POOL TABS TOTAL DEPOSITS POOL a) Set by Update Pools ACTIVE DEPOSIT AMOUNT a) Treasury Deposit Summary TREASURY DEPOSITS AVAILABLE a) Total Deposit Pool minus Active Deposits Amount These appear to be correct. Do we have any changes? | Change Request | Bank Profile Values Bank > Bank Profile Maximum Concentration/Pool Concentration
Provided by Treasury: POOL TABS TOTAL DEPOSITS POOL a) Set by Update Pools ACTIVE DEPOSIT AMOUNT a) Treasury Deposit Summary TREASURY DEPOSITS AVAILABLE a) Total Deposit Pool minus Active Deposits Amount These appear to be correct. Do we have any changes? | |||||||||||||||||||
Change Request | Bank Profile Values Display values under the Bank tab > Deposits sub tab.
How are the values populated?
| Requested: 11/09/2022 Provided by Treasury: BANK MAXIMUM CONCENTRATION/ ***POOL CONCENTRATION a) 10% of Total Deposit Pool b) Cannot exceed $100 million ***BANK CONCENTRATION*** a) May Multi-State Depository – Answer is NO i) 15% of Bank Deposits b) May Multi-State Depository – Answer is Yes i) 15% of Bank In-State Deposits TREASURY DEPOSITS REMAINING a) Pool Concentration minus Bank’s Deposit Held i) If sum is negative, then negative sum amount is the total deposits available ii) If sum is positive, then sum moves to next criteria b) Percent of Bank Deposits – i) If calculated amount is greater than 15%, then treasury deposits available becomes zero; no further calculations ii) If calculated amount is less than 15%, then amount available becomes the lesser of the sum from a)ii) or this calculation; go to next criteria c) Loan to Deposit Ratio i) If Loan/Deposit Ratio is below 50% then amount available becomes zero ii) If Loan/Deposit Ratio is 50% or above, then amount available is the same as 6)b)ii) DEPOSIT POOL PERCENTAGE a) Bank’s Amount Held divided by Total Deposits Pool TREASURY DEPOSITS a) Total Deposits Held – CD & TDOA b) ***Link Deposit will need a separate field*** CRA Rating a) Add CRA Rating dropdown in Bank FDIC Profile Box b) Dropdown to be Outstanding, Satisfactory, Needs to Improve and Substantial Noncompliance c) Bank will choose one d) If bank chooses Need to Improve or Substantial Noncompliance: i) Notation “CRA Rating” is made somewhere noticeable
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| Change Request | Deposits Availability Data (Box 4), Bank ProfileTREASURY DEPOSITS – Open and active deposits on the current date for this specific bank
DEPOSITS AVAILABLE – (10% *Total Treasury Deposit Pool with a max of $100 M) TREASURY DEPOSITS REMAINING – (Total Deposits Available to the Bank - Bank’s Current Treasury Deposits.)
DEPOSIT POOL PERCENTAGE – Percent of Bank’s Current Treasury Deposits of the Total Treasury Deposit Pool
TOTAL TREASURY DEPOSITS – Open and active deposits on the current date for this all banks.
TOTAL DEPOSIT POOL – Treasury Pool | Treasury Portal | 10/25/2022 Discussed the Deposits Available and Deposit Pool Percentage values not populating. Daria is going to speak with Young and ensure Treasury wants to calculate these values the same way or if they may need to change. We will hold off on making these changes until the end of 5.3.2 to make sure Treasury has finalized. 11/07/2022 Treasury will work on calculations separately and provide to the project team. | ||||||||||||||||||||
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